Analyze employee expense reports to detect duplicate submissions, out-of-policy charges, and reimbursement errors that inflate your operating costs. Expense fraud and honest mistakes are both surprisingly common in organizations that rely on manual expense review. Receipts get submitted twice across different reporting periods, personal charges slip through alongside legitimate business meals, and currency conversion errors create overpayments on international travel.
The challenge with expense report auditing is volume. A mid-size company may process thousands of expense line items per month, making it impractical for finance teams to scrutinize every receipt. Our analyzer cross-references submissions by date, amount, merchant, and employee to surface clusters of suspicious activity. It also checks each line item against your company expense policy to flag charges that exceed per-diem limits, fall outside approved categories, or lack required documentation such as itemized receipts.
Common recoveries include duplicate mileage reimbursements where the same trip is claimed on consecutive reports, hotel charges that appear on both a corporate card statement and a separate reimbursement request, and conference registrations billed to the company directly but also submitted as out-of-pocket expenses. By running expense data through systematic analysis rather than spot checks, businesses gain visibility into spending patterns and can tighten controls to prevent future leakage.